Apply as a Vendor
Moonfire Realms is built through collaboration, creativity, and community. We work with artists, vendors, storytellers, organizers, and partners who share our love for fantasy, books, tabletop games, and immersive experiences.
Please note that vendor setups are part of the Fantasy Faire only, taking place from 10:00 AM – 3:00 PM, and will not be available during the evening Gala.
Whether you’re a small business, or someone who wants to help bring the realm to life, we’d love to hear from you. Our team carefully reviews each application to ensure alignment with the vision and experience of Moonfire Realms.
If you’re passionate about storytelling, creativity, and building magical spaces together, we invite you to apply below.
Applications do not guarantee acceptance.
Ways to Work With Us
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Vendors & Merchants
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Artists & Authors
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Game Masters & Tabletop Hosts
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Event Support & Volunteers
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Brand & Community Partners
Vendor Fees
10x10 Space
10x20 Space
$55
$80
Vendor Discount (Gala)
General Admission
VIP
$10 off
$20 off
Vendor Applications Are Still Open!
Missed our original June 25, 2026 deadline? Good news—you can still apply!
We're continuing to accept vendor applications on a limited basis as we finalize the Fantasy Faire. While vendor fees have increased due to the advanced stage of event planning and coordination, we're excited to welcome additional merchants who will help bring the realm to life.
If Moonfire Realms feels like a place your work belongs, we’d love to see your application.
REFUND POLICY
Before you enter the realm, know the rules of the journey.
Whether you’re joining us as a guest or becoming part of the realm as a vendor, we want to make sure you have all the information you need before making your purchase. Please take a moment to review our refund policies for guests and vendors, including important details regarding cancellations, refunds, and event changes.
A little preparation now helps ensure a smooth and magical experience later. ⚔️
Review our refund policies below before purchasing your tickets or securing your vendor space.